Administrative Assistant 4-H
Job Title: Administrative Assistant Primary to 4-H
Revised: July 1, 2021
Approved by: Greenbrier County Extension Service Committee and Greenbrier County Commission
Supervisors: Robin Haynes and Josh Peplowski
The West Virginia University Greenbrier County Extension Service and the Greenbrier County 4-H Program are seeking applications for an Administrative Assistant. This position is responsible for primarily supporting the 4-H Program with adequate support to the Agricultural and Natural Resource Program and the Family and Community Development Program. This position will be responsible for supporting communication efforts with and mentoring Greenbrier County 4-H members and their families, the Greenbrier County 4-H Leaders Association, and the general public of Greenbrier County; assist with programming, event coordination, and activities of Greenbrier County 4-H; and uphold administrative and organizational support for all activities of WVU Greenbrier County Extension Service.
To be successful in this position, the ideal candidate will:
- Collectively work and maintain adequate and positive relationships with all agents, staff and other support personnel for the WVU Greenbrier County Extension Service.
- Provide first-line administrative support to 4-H, and additionally to the Family and Community Development and Agriculture & Natural Resources Programs.
- Maintain enthusiasm and motivation to complete tasks independently.
- Meet deadlines while handling sensitive timelines, outcomes and sustaining long-term projects.
- Maintain 4-H Enrollment Database ZSuites, in coordination with the 4-H Program Assistant
- Collaborate with key internal partners including the Greenbrier County 4-H Leaders Association, Greenbrier Monroe Youth Livestock Association, 4-H Camp Staff and Volunteers, and Greenbrier County All-Stars.
- Establish and maintain relationships with external partners including business leaders, K-12 school representatives, and state and national stakeholders.
- Create original written content to support memos, newsletters, flyers, announcements, and summaries.
- Conduct research/data collection from various sources and present it in a consistent format.
- Design, coordinate, publicize, and provide onsite support to programs, events and activities for Greenbrier County Extension Service.
- Build and maintain relevant spreadsheets and databases- for example, and not limited to volunteer vetting and camp registration
- Support communications and marketing needs, including creating and posting social media posts, bimonthly newsletters, brochures, event materials, and handouts.
- Assist in maintaining and monitoring budget.
Pay: All Greenbrier County Commission employees will start with a $25,000 annual salary
Qualifications: All applicants must have a minimum of a High School or GED diploma and have:
- One (1) year of directly related and progressively responsible work experience including confidential office protocol, scheduling, work processing, editing, composing correspondence, creating spreadsheets, operating computers, general accounting, and operating standard office equipment
- Ability to maintain absolute confidentiality pertaining to sensitive university and county program issues and maintain the volunteer vetting procedure including background checks and child protection trainings administered by WVU.
- 1-2 years’ experience working with youth and adults; working with community organizations and volunteers preferred.
- Ability to receive and greet visitors to the office area, determine nature of the visit, and directs visitor to appropriate location. Responsible for answering phone calls in conjunction with other administrative assistant, directs call to appropriate department, takes efficient messages, and follow up on messages.
- Ability to type with speed and proficiency (demonstrated)
- Ability to meet deadlines while handling multiple time sensitive issues while prioritizing duties with minimal supervision.
- Ability to sustain long-term projects.
- Demonstrated ability to use independent judgment when prioritizing work and evaluating the criticality of various county issues while multitasking other job duties.
- Demonstrate writing ability using formal and proper grammar. Demonstrate the ability to communicate clearly and professionally over the phone and in person.
- Exceptional organizational and logistical skills.
- Ability to work across disciplines and departments, as well as within the office, to finish projects and/or achieve goals of Greenbrier County Extension Service and the university as a whole.
- Demonstrate ability to work with commonly used enterprise technology programs, including but not limited to Qualtrics, Adobe Acrobat Pro, and all applications within the Microsoft Office Suite for example: Excel, SharePoint, Access, and Outlook.
- Ability to be an overnight counselor at 4-H Camp.
- Ability to attend overnight professional development activities.
- Have a valid driver’s license.
- Ability to pass a criminal background check.
- Ability to lift or move up to 30 pounds.
As a Greenbrier County Commission employee, you are under their employee policies and procedures. You can request a handbook to view employee benefits package.
WVU is an EEO/Affirmative Action Employer. Underrepresented class members are encouraged to apply. This includes: minorities, females, individuals with disabilities and veterans.
Issued in furtherance of Cooperative Extension work, Acts of May 8 and June 30, 1914, in cooperation with the U.S. Department of Agriculture. Director, Cooperative Extension Service, West Virginia University.